Australian Society of Plastic Surgeons Inc.

Privacy Policy

1. ASPS INFORMATION

Background

The Australian Society of Plastic Surgeons Inc. (“ASPS”) is a non-profit professional association devoted to the maintenance of excellent ethical and professional standards within the field of plastic and reconstructive surgery. At ASPS we collect and hold personal information necessary for us to carry out our activities including amongst other things, the provision of a membership register, the answering of feedback queries, the provision of information to interested parties, the operation of a Breast Implant Register and the planning, management and administration of conferences and seminars.

ASPS Contact Details

1.2 Contact details for the Australian Society of Plastic Surgeons Inc. are as follows:

Suite G01, Ground Floor
69 Christie Street
ST LEONARDS NSW 2065

p: 1300 367 446 or 02 9437 9200
f: 02 9437 9210
e: info@plasticsurgery.org.au
w: www.plasticsurgery.org.au

ABN 78 823 025 148

2. PRIVACY COMPLIANCE

2.1 ASPS endeavours to deal with personal information in accordance with the Privacy Act 1988 or the Australian Privacy Principles.

2.2 The Australian Privacy Principles can be obtained through the website of the Australian Government’s Office of the Australian Information Commissioner (www.oaic.gov.au).

3. INFORMATION COLLECTED BY ASPS

3.1 ASPS seeks only to collect personal information that is necessary for one or more of its functions or activities. In collecting personal information ASPS seeks only to use lawful and fair means and not to act in an unreasonably intrusive way.

3.2 Typically, the type of information we will collect and the reasons such information is collected are outlined as follows:

Personal Information Gathered	What It Is Used For
From members of ASPS, information such as names, business contact details and professional details and other information relating to the activities of ASPS.	• To maintain a record of membership of ASPS. • To determine suitability for membership. • To provide services to our members. • To provide a publicly accessible search engine of plastic and reconstructive surgeon practitioners in various fields of plastic and reconstructive surgery. • To carry out activities to organise conferences, seminars and other meetings. • For disciplinary purposes.
From practitioners, information such as names, business contact details and professional details and other information relating to the conference and seminar activities.	To review abstracts, market and organise conferences, seminars and other meetings.
From conference and seminar attendees, information such as names, business contact details, financial information and professional details and other information relating to conference and seminar activities.	• To maintain a record of attendees at PSC conferences and events. • To process event registration and related fees • To carry out activities to organise conferences, seminars and other meetings.
From the community, information such as names, contact details and e-mail address of persons who contact ASPS with requests for information or feedback or complaints.	To respond to those communications.
From patients who consent to their personal information being recorded in the Breast Implant Registry. Such information includes names, contact details and information relating to the implant and explant of prosthetic devices.	To maintain and operate a Breast Implant Register
From the media, information such as names, contact details and e-mail address of persons who contact ASPS with request for information or feedback.	• To provide relevant press details to the media. • To respond to requests raised by the media.
From the medical industry, information such as organisation names, staff names, contact details and e-mail address of persons who contact PSC with request for information or feedback and company financial information.	• To carry out activities to organise conferences, seminars and other meetings. • To process exhibition and sponsorship related invoices.

4. HOW DOES ASPS HANDLE PERSONAL INFORMATION

Use and Disclosure of Information

4.1 ASPS uses or discloses personal information about an individual for a purpose other than the primary purpose of collection (a secondary purpose) only if:

(a) The secondary purpose is related to the primary purpose of collection and you would reasonably expect us to use or disclose the information for that secondary purpose;

(b) You have consented to the use or disclosure;

(c) The use or disclosure is permitted or required under the law;

(d) We reasonably believe on health or public safety grounds that the information should be used for another purpose; or

(e) It is otherwise permitted under the Australian Privacy Principles.

Manner of collection

4.2 ASPS receives personal information from members and other third parties by such persons directly supplying such information in the normal course of business.

Analytic, session and cookie tools

4.3 We use a range of tools provided by Google to collect or view website traffic information. Google has its own privacy policy. We also use cookies and session tools to improve your experience when accessing our websites.

4.4 The information collected by these tools may include the IP address of the device you are using and information about sites that IP address has come from, the pages accessed on our site and the next site visited. We use the information to maintain, secure and improve our website and to enhance your experience when using them. In relation to Google Analytics, you can opt out of the collection of this information using the Google Analytics Opt-out Browser Add-on.

Data Quality

4.5 ASPS seeks to ensure that personal information collected by ASPS is accurate, complete and up to date. Consistent with this objective ASPS provides via its website a facility for updating certain relevant personal details.

Storage and data protection

4.6 Personal information is contained both in hard copy and electronic format within the offices of ASPS. Personal information stored electronically is maintained in a secure environment.

4.7 The above records are only accessible to personnel of ASPS who require access to enable them to perform their duties. All personnel have signed Privacy and Confidentiality Agreements.

Destruction of records

4.8 ASPS seeks to destroy records relating to personal information when such information is no longer necessary to be retained within ASPS’ records.

Access to records

4.9 Individuals will usually be able to access their personal information held by ASPS by writing to our Privacy Compliance Officer. No reasons have to be provided for seeking access. Where ASPS decides to provide access, ASPS will endeavour to provide a suitable range of choices as to how access may be given.

4.10 If a person believes that information held by ASPS, having regard to the purpose for which it is held, is inaccurate, out-of-date, incomplete, irrelevant or misleading, they may request amendment of that personal information. ASPS will consider if the information requires amendment. If ASPS does not agree that there is any ground for amendment it will, if the individual seeking the amendment requires, place with that individual’s personal information, a statement from that individual as to why they consider it should be amended.

Notifiable Data Breaches

4.11 If a data breach occurs, ASPS will take all reasonable steps to ensure an assessment is completed within 30 days. If a data breach is confirmed, as soon as practicable ASPS will provide a statement to each of the individuals whose data was breached or who are at risk, including details of the breach and recommendations of the steps individuals should take. A copy of the statement will also be provided to the Office of the Australian Information Commissioner (OAIC).

5. COMPLAINTS PROCEDURE

5.1 ASPS is committed to providing members and interested parties whose personal information we hold, a fair and responsible system for the handling of complaints concerning the collection, accuracy or disclosure of personal information.

5.2 ASPS has a designated officer (the “Privacy Compliance Officer”) whose role includes dealing with complaints, concerns or queries that individuals have with respect to personal information held by ASPS. Should you have any issues concerning your personal information, those complaints should be addressed to the Privacy Officer of ASPS (at the address referred to in Clause 1.2 of this Policy).

5.3 The Privacy Officer is empowered to deal with all such complaints as expeditiously as possible through ASPS’ complaints handling process.

6.  AMENDMENTS

6.1 We may amend our Privacy Policy from time-to-time. ASPS’ website contains an up-to-date copy of our Privacy Policy at all times.

Privacy

Any personal information ASPS collects through this website will be handled in accordance with our Privacy Policy